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ARPSC By-Laws
(Tentative, pending review by Oakland County Legal Department)
BYLAWS
OF THE OAKLAND
COUNTY
AMATEUR
RADIO PUBLIC SERVICE CORPS
Revised May, 2009
ARTICLE I
NAME
AND PURPOSE
Section 1: Name: The name of
the organization shall be the Oakland County Amateur Radio Public
Service Corps (OCARPSC).
Section 2:
Purpose:
The
Oakland County Amateur Radio Public Service Corps (OCARPSC) consists of
a group of amateur radio operators who have agreed to volunteer their
services when requested by the Officers during identified emergencies or
events. Their services consist of providing backup communications
from various points in the County and the Oakland County Emergency
Operations Center (EOC). These
services include, but are not limited to, weather related events,
checking the severe weather tornado siren system, and any general
declared emergency or event. These
amateurs may utilize their own personal equipment or the equipment that
has been installed at various hospitals, police/fire stations and County
facilities.
Section 3: Authorization:
The Oakland County
Amateur Radio Public Service Corps (OCARPSC)
may self-activate for training purposes, public service events or mutual
aid situations.
ARTICLE II
MEMBERSHIP
Section 1: Membership:
Membership in Oakland County Amateur Radio Public Service Corps (OCARPSC)
shall consist of the following.
a)
Must be a member of ARES
b)
Must file an application with Oakland
County Emergency Response and Preparedness.
c)
Must pass a criminal background check
by the Oakland County Sheriff’s Department.
When
all three of the above conditions have been met the applicant will
receive an Oakland
County
Amateur Radio Public Service Corps (OCARPSC) Badge
Classifications: ARES® and RACES:
a)
ARES® Membership: ARES® membership shall be open to those holding a valid
amateur radio license, and have a sincere desire to serve. ARES®
Events can be any event where a Communication need exists of a
non-commercial nature.
b) RACES
Membership: RACES membership shall be limited to members of
Oakland County Amateur Radio Public Service Corps (OCARPSC)
who have completed the appropriate Federal and State requirements and
successfully passed the IS2 or IS22 FEMA course and a criminal
background check by the Oakland County Sheriff Department, RACES
operation shall be governed by Federal Communications Commission (FCC)
Rules Part 97.407.
c)
Oakland County
Amateur Radio Public Service Corps (OCARPSC) manages the ARES® and
RACES programs in Oakland County.
Section
2: Access
to the Oakland County EOC building shall be restricted to only people
possessing a valid Oakland
County
Amateur Radio Public Service Corps (OCARPSC) badge, or as a guest
of a valid Oakland
County
Amateur Radio Public Service Corps (OCARPSC) member.
Section 3: Membership Records:
The Specialty Officer for Membership shall keep a current membership list
showing classification of membership, name, call sign, address and other
pertinent information
Section 4: Voting
Rights: Each Oakland County Amateur Radio Public Service Corps (OCARPSC) member
shall have only one (1) vote
Section 5: Dues: There shall be no membership dues assessed.
Section 6: Termination:
a)
A member ceasing to
meet membership requirements or who shall resign will be removed from
the membership records.
b) Members
who are inactive for more than one (1) year may be placed on the
inactive membership list and if inactive for two (2) consecutive years
may be dropped from the membership record. “Active” is defined as
participation in a minimum of one Oakland
County Amateur Radio Public Service Corps (OCARPSC)
event annually.
c)
A member may be removed with due cause by a majority vote
of the Oakland
County Amateur Radio Public Service Corps
(OCARPSC)
Executive Board.
ARTICLE III
MEETINGS
Section
1: Regular Oakland
County
Amateur Radio Public Service Corps (OCARPSC) Meetings: Meetings
shall be held on the first Wednesday of every month at 7:00 pm for
the members. Notice of regular meetings shall be sent at least five (5)
days in advance. Meeting days and times may be changed by a vote of the
Executive Board.
Section
2: Executive Board
Meetings:
Executive Board Meetings shall be held immediately following each
regular membership meeting.
Section 3:
Semi Annual Business Meetings:
Semi Annual Business meetings shall be held each year for
the general membership. Notice of
these
meetings shall be sent at least ten (10) days in advance.
Section
4: Quorum:
A quorum of the Executive Board shall be at least three (3)
members of the Executive Board as designated in the Officer Description
section.
Section 5: Procedure:
The agenda and procedure of all meetings shall be governed by the
Executive Board.
ARTICLE
IV
OFFICERS
Section
1: Executive Board: The Executive Board shall consist of the members holding the
following positions: (1)
Emergency Coordinator (EC) and (2) Assistant Emergency Coordinators (AEC).
Section 1A: Oakland County Amateur Radio
Public Service Corps Board: The Board
shall consist of the Executive Board and the Specialty Officers listed
in this Article. This group is also identified as the Officers of the Oakland County Amateur Radio Public Service Corps (OCARPSC).
Additional Assistant Emergency Coordinators and Specialty Officers may
be appointed as required by the Emergency Coordinator.
Section
2: Emergency Coordinator: The Emergency Coordinator shall preside at all meetings and have
the authority to appoint committees and task forces as deemed necessary.
The Emergency Coordinator shall have and exercise general charge and supervision of
the affairs of the Oakland County
Amateur Radio Public Service Corps (OCARPSC). The Emergency Coordinator is jointly appointed by Oakland County
Emergency Response and Preparedness and the ARRL.
Section
3: Assistant Emergency
Coordinator:
The Assistant Emergency Coordinators shall
act as operational assistants to the Emergency Coordinator during
disasters, emergencies or exercises. He or she shall coordinate with
other communications groups within Oakland County.
At the request of the Emergency Coordinator or in the event of
the Emergency Coordinator's absence, an Assistant Emergency Coordinator
shall perform the duties and possess and exercise the powers of the
Emergency Coordinator.
Section 4: Specialty
Officer for Logistics:
This Officer shall have the following duties:
(1) coordinate the purchase of new
equipment; (2) assist in the maintenance of the existing communications
equipment; (3) coordinate the placement and operation of necessary
equipment for disaster/emergency communications (generators,
antennas, etc); and (4) maintain an equipment inventory list.
Section 5: Specialty
Officer for Oakland County Amateur Radio Public Service Corps (OCARPSC) Net Management:
This Officer shall have the following duties:
(1) supervise and
schedule Net operations; (2) recruit and train additional Net Control Operators;
and (3) maintain Net operations and records.
Section 6: Specialty
Officer for Severe Weather Warning Siren System:
This Officer shall have the following duties: (1) supervise and schedule the monthly siren checks and training as
appropriate.
Section 7: Specialty
Officer – Secretary:
This Officer shall have the following duties:
The Secretary shall take minutes of meetings, maintain records of meetings, and other
activities as required.
Section
8: Specialty Officer – Webmaster: This
Officer shall have the following duties: (1) Activate and
maintain a website on the Internet; (2) post update as needed to the
website; (3) obtain permission from the EC or the
Section 9: Specialty
Officer for Membership:
This Officer shall have the following duties:
(1) keep and update as necessary a current file of members in Oakland County
Amateur Radio Public Service Corps (OCARPSC); (2) review all new applications
and present them to the Emergency Coordinator for final approval;
(3) assist in recruiting new members for the Oakland County Amateur
Radio Public Service Corps.
Section
10: Specialty Officer for Training: This Officer shall have
the following duties: develop, coordinate and implement membership training.
Section 11: Specialty
Officer for National
Traffic System:
This
Officer shall have the following duties: (1) maintain a
liaison with the National Traffic System; (2) coordinate incoming and
outgoing traffic stations during disasters and/or emergencies; (3)
coordinate an active listing of trained traffic handling amateur
operators who can interface
with local nets; and (4) coordinate with the Training Officer on message
handling training.
Section 12: Specialty
Officer for Volunteer
Agency Liaison:
This
Officer shall have the following duties:
(1) maintain liaison between
Oakland County Amateur Radio Public Service Corp (OCARPSC) and other
volunteer agencies; and (2) supervise and establish communication links between Oakland County
Amateur Radio Public Service Corps (OCARPSC) and other volunteer agencies,
i.e., Red Cross, Salvation Army and other local amateur radio clubs.
Section
13: Specialty Officer for Digital: This Officer shall have
the following duties: (1) establish standards and protocols for the use of digital message handling during disasters
and/or emergencies and training exercises; and (2) act as an
advisor for digital radio use for Oakland
County
Amateur Radio Public Service Corps (OCARPSC).
Section
14: Specialty Officer
for National Weather Service Liaison:
This Officer shall
have the following duties: (1)
liaison between Oakland
County
Amateur Radio Public Service Corps (OCARPSC) and the White Lake
National
Weather Service Office; and (2) shall attend National
Weather Service
meetings representing the Oakland County Amateur Radio Public Service Corps (OCARPSC)
and report information to the Oakland County Amateur Radio Public Service Corps (OCARPSC)
Executive Board.
Section
15: Specialty Officer
for Information:
This Officer shall have the following duties: (1) gather
news from Oakland County area clubs of upcoming ham radio related club
events (such as swaps and contests) and disseminates this information to
Oakland County Amateur Radio Public Service Corps (OCARPSC)
members; and (2) distribute and publicize Oakland County Amateur Radio Public Service Corps (OCARPSC)
training classes, events and general ham radio news (relating to
emergency preparedness to) Oakland County area clubs.
Section 16: Specialty
Officer for Hospital Radio Systems: This
Officer shall have the following duties: (1) work with hospital
staff and Oakland County Emergency Response and Preparedness Office for
installation of radios; (2) program all hospital radios to common
frequencies; and (3) establish and maintain participants for the
hospital radio nets system from the Oakland County Amateur Radio Public
Service Corps membership.
Section
17: Specialty Officer
for Special Events: This Officer shall have the following duties:
(1) be the contact person for special events involving the Oakland
County
Amateur Radio Public Service Corps (OCARPSC); (2) identify
individuals to act as event leaders; (3) publicize the events to our
membership using web, email and net announcements; (4) aid in the
solicitation of ham operators for these events and (5) clears dates for
room use with Oakland County Emergency Response and Preparedness for
events.
Section 18:
Emergency Coordinator (EC): The
Emergency Coordinator (EC) is appointed as specified in the State
Guidelines. The Emergency Coordinator (EC) shall appoint Assistant
Emergency Coordinators and Specialty Officers as necessary.
Section
19: RACES Officer (RO): The RACES Officer (RO) is appointed as specified in the State
Guidelines.
Section
20: Appointments of
Officers: All positions are to be submitted to Oakland County Emergency
Response and Preparedness after being approved by the Emergency
Coordinator (EC).
Section
21: Oakland County Amateur Radio Public Service Corps (OCARPSC)
Executive Board Member Tenure: Members
appointed to the Executive Board positions will hold these positions
until resignation, death or are relieved by due process.
ARTICLE
V
AMENDMENTS
Section
1: Amendments to Bylaws:
Oakland County Amateur Radio Public Service Corps (OCARPSC)
may amend, alter, or repeal any of the Bylaws at any general membership
meeting by a two-thirds (2/3) vote of the members present, providing
that notice of the proposed amendments is submitted to the membership at
least ten (10) days prior to the meeting and the requirements in Section
2 are met.
Section
2: Procedure for submitting Bylaw Amendments:
1.
Submit changes to Executive Board for review and approval
2. Request changes, comments, etc., at the next
regular Board meeting
3. Submit for vote at a general membership meeting.
Oakland County Michigan ARPSC - All Rights Reserved 2009